CITY OF  LANCASTER, MINNESOTA   LANCASTER CITY COUNCIL PROCEEDINGS The Lancaster City Council met for its regular meeting on Wednesday, April 10, 2013, at 7:00 p.m. in the City Hall Meeting Room.  Members present were Mayor, Michael Olson; council members Luke Nordin and John Stenquist.  Mary Barron & Jim Hilman were absent.   Nordin moved to approve the council minutes of the March 13, 2013 regular meeting, seconded by Stenquist and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.   Gordy Dale, Hoffman, Dale & Associates, met with the council to review the 2012 Annual City Audit.  Dale reviewed the Management findings and explained that the segregation of fiscal duties is an issue because of the lack of employees.  He expressed approval of the council review of bills and bank statements processes that are followed as a necessary due diligence. Dale also reviewed the city reserves, enterprise funds, financial comparisons; and various other information in the audit.   The council reviewed the April 2013 bills to be paid.  Stenquist moved to approve the bills as presented for payment, second by Nordin and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.   Nordin moved to use $565.43 from the community center savings to cover the costs of community center equipment and supplies expended this month, second by Stenquist and carried.   Clerk reported that Bordertown Construction is hiring a new heating contractor to finish work on the community center heating and cooling system and that this work should be completed in the next month.   Stenquist moved to purchase a large clock and a coat rack for the community center total cost not to exceed $550.00, second by Nordin and carried.   Council discussed the purchase of a portable bar.  Stenquist moved to purchase a portable bar with soda gun dispenser from Culinex for the Liquor Store with the cost being $4904.89 plus shipping and tax, second by Nordin and carried.     Roxanne Kulyk requested a blue painted handicapped area by her restaurant.  The council tabled the matter at this time.   Heritage days –Community Center work group will meet next week and decide which facilities will be used by each group.   Mark Hanson met with the council to discuss a request that Hanson Manufacturing would make for a loan from the city revolving loan fund.  He needs additional monies to work on development of a new line of dump trailers and materials for another contract for farm implement disk equipment.  The business has increased considerably in the last tax year, but had suffered setbacks in the recession due to a company they did business with filing bankruptcy.  The loan would help Hanson Manufacturing to maintain their workforce of 12 persons and possibly increase employees.  Council discussed collateral and personal guarantee needs with Hanson.  Hanson will work on the application amount, length of loan and collateral available and submit the paperwork to the clerk.  Council directed the clerk to have Cam Fanfulik, with Northwest Regional Development Commission, review the loan application and supporting documents and return his recommendations to the council.  If necessary the Mayor will hold  a special meeting to review the application for the loan proper 3 day notice will be given.   Clerk reported that the Fire Department fund drive has raised $7,355.00 to date.   Clerk gave all council members present the city job descriptions for review.  Most of these descriptions have not been updated for many years and should be brought up to date.  The council tabled this until the next meeting.   Council reviewed the March 2013 City and Liquor Store financial information.  The Liquor Store average daily sales are up substantially for January through March.   Clerk reported the Community Center Donations and Fundraising to date is $60,932.57.   Council Adjourned as there was no further council business.       Carol Johnson  Clerk/Treasurer             Other links: Lancaster Riverside Golf Course | Lancaster Public School Home | Contacts | Meeting Notices | Minutes | Rates & Fees | Community Center | Events | Pictures Copyright © C Johnson-City of Lancaster all rights reserved