Minutes April 2015

Lancaster Sign

CITY OF

LANCASTER,

MINNESOTA

LANCASTER CITY COUNCIL PROCEEDINGS

The Lancaster City Council met for its Regular Meeting on Wednesday, April 8, 2015, at 7:00 p.m. in the City Hall Meeting Room. The following members were present: Olson, Hilman, Barron, Sebenaler and Nordin.

Gordon Dale, City Auditor, attended the meeting to present the 2014 city audit. Dale presented information regarding the city financials and operating procedures and that in general the city is in good financial condition. Dale reported that the sewer fund’s expenses have exceeded the income for a number of years and that the council should consider increasing rates. The council reported that they have increased the sewer rates for the last few years but due to an aging sewer system the repairs have been numerous and that there is a major project on central avenue to complete in the next couple of years. Barron moved to accept the audit as presented, seconded by Hilman and carried.

Nordin moved to approve the council minutes of the March 11, 2015 regular meeting, seconded by Barron and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the April 2015 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2015 Rates, Fees & Appointments Schedule. Barron moved to approve the bills, second by Sebenaler and carried. An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Council discussed city wide cleanup projects and the need for notices and nuisance ordinance to be sent out to individual land owners regarding their property. Sebenaler will send the letters to land owners. Council members will work with the community and local organizations to implement projects.

Mark Hanson, CEO Hanson Manufacturing, met with the council to discuss the 2 revolving loan funds. Hanson requested that city approve interest only payments from January 2015 through October 2015, with principal resuming in November 2015. Barron moved to allow interest only payments as requested, second by Nordin and carried.

Council discussed with Public Works Director, Zondagh, the Central Ave. sewer line replacement from 1st street to 3rd street. This would include breaking up and removal of the asphalt (approximately 750 feet by 12 feet). Sebenaler is working on obtaining 2 estimates for the project.

Quotes were presented to the council for removal shingles and installation of steel on all bity buildings damaged by the hail storm in 2014. The low quote was from Casey Faken & Jim Hilman of $17000.00. Barron moved to accept the low quote of $17000.00 of Casey Faken & Jim Hilman, second by Sebenaler. Voting in favor Barron, Sebenaler and Olson; Hilman and Nordin abstained.

Fire Department is reporting that there are 2 firemen that do not have any summer gear that fits them. Fire department requests approval to buy 2 sets of summer gear costing not more than $700.00 total. Barron moved to allow the purchase, second by Nordin and carried.

Council reviewed the March 2015 City and Liquor Store financial information and daily sales averages for the liquor store.

Liquor Store Manager, Rice, requests approval to rent large tent; table & chairs total cost of $1605.00. Tent will be set up in the lot directly across from the Liquor Store for the All School Reunion. This will provide additional seating for various functions. Hilman moved to allow the rental, second by Nordin and carried.

Sebenaler presented a quote from Anderson Brothers of $3200.00 to tear down; haul away and backfill the house (something country) that the city owns. Barron moved to accept the quote, second by Hilman and carried.

Sebenarler reported that Zavoral Construction had placed large tree roots in the city compost area that are unable to be burned. They were informed of that and have agreed to repay the city for the cost of burying the stumps. Sebenaler will contact Anderson Brothers to do this work and then the city will have to bill Zavoral Construction.

Olson will check on the cost of mosquito spraying for the All School Reunion event.

Fire Chief, Schmiedeberg, requests the council’s approval to allow Mike Miesner, who lives close to DNR Willow River equipment & tool distribution center to pick up items for the Lancaster Fire Department. This center is set up on a first come first served basis and this would help the department to have quicker access to equipment. Motion by Sebenaler to allow Mike Miesner to pick up equipment from the DNR Willow River Center for the Fire Department, second by Barron and carried. The clerk will send a letter to the DNR regarding the matter.

Nordin discussed the need to get information on government block grants for residential and business’s within the city. Clerk was directed to contact Northwest Community Action for more information.

Being no further business the council adjourned.

Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor

Other links: Lancaster Riverside Golf Course | Lancaster Public School

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