LANCASTER CITY COUNCIL PROCEEDINGS

The Lancaster City Council met for its Regular Meeting on Monday, December 9, 2020, at 7:00 P.M. in the Community Center. The following persons were present: Mayor Mike Olson; Council members Jim Hilman, Faye Potrament and Luke Nordin. Absent Kathy Bernstrom. Anna Jauhola from the Kittson County Enterprise was also present.

Potrament moved to approve the November 9, 2020 Regular Meeting Minutes and the November 12, 2020 Election Canvassing Board Minutes, second by Nordin and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.

The council reviewed the December 2020 bills presented this night and any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2020 Rates Fees & Appointments Schedule. Nordin moved to approve the bills, second by Potrament and carried. An abstract of bills will be posted with the minutes and are available upon request to the clerk.

Potrament moved to reimburse Mike Olson for plastic for the ice skating rink in an amount not to exceed $575.00, second by Hilman and carried.

Council reviewed the partial June 2020 flood claim of $49,820.97 submitted to the State of Minnesota. The State will allow the city to complete the paving patches in the Summer of 2021 and submit the final claim. The state will reimburse 75% of this claim and the 2021 costs.

Council reviewed the final COVID Cares Act expenditure reimbursement of 469.63 for November COVID sick leave. Nordin moved to approve the use of Cares Act funds for sick leave, second by Potrament and carried.

Clerk reported that $4,494.75 was transferred to Kittson County, depleting the COVID Fund to zero as required.

Nordin moved to issue a 2021 3.2 off-sale liquor license to Bernstrom Oil Company and allow clerk and mayor to sign documents, second by Hilman and carried.

Hilman moved to accept the 2020 Council per diems and any mileage, second by Potrament and carried.

Correspondence was received from Karl Beneke requesting to purchase the city lot south of his home and to at some time in the future build a pole building on the lot at the Northwest Corner of Central Avenue and Alaska Street. The council discussed that this lot is large enough to build a house. No action was taken at this time on the request.

Council discussed 2021 Rates and Fees that will be set in the 2021 Annual Meeting.

Council discussed issues with reconnection of conduit to the water tower after the tower painting and replacement of the water pipe sleeve. Clerk reported that Maguire Iron, painting contractor, has been contacted regarding the issue.

Council reviewed the 2020 Fund Reserves and Designations. Nordin moved to accept the Schedule of Fund Reserves and Designations, second by Hilman and carried.

Council discussed Community Center cleaning needs.

Mayor set the Liquor Store inventory for January 1, 2021 at 10:00 AM.

Council also reviewed the November 2020 City and Liquor Store financial information.

Nordin received a quote for installation of a timer for the lights at the ice skating rink in the amount of $680.40 from Rigg Electric. No action was taken. Also, received from Rigg Electric a quote of $302.50 for repairs to the water tower light. Hilman moved to accept the quote for the water tower light repair, second by Potrament and carried.

Council discussed Liquor Store hours.

Correspondence received a request from Donald Burton that the city defer the principal portion of his annual revolving loan payment due to business losses incurred from heavy spring rains. Nordin moved to defer the principal portion of Burton’s loan payment until the next payment due date of December 1, 2021, and that the interest of $1,774.92 is still to be paid this month no later than December 31, 2020; second by Hilman and carried.

Fire Department requests approval to advertise for sale the 1997 GMC transport vehicle (old ambulance). Council discussed that the value of the vehicle is minimal. Potrament moved to allow the fire department to advertise the 1997 vehicle for sale with the right to refuse any and all offers, second by Nordin and carried.

As there was no further business the council adjourned.

Carol Johnson, Clerk/Treasurer Approved: Faye Potrament, Acting Mayor

Approval Date: January 13, 2021

Other links: Lancaster Riverside Golf Course | Lancaster Public School | NW MN Multi-County HRA

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