CITY OF  LANCASTER, MINNESOTA   LANCASTER CITY COUNCIL PROCEEDINGS   The Lancaster City Council met for its Annual Meeting on Wednesday, January 11, 2012, at 7:00 p.m. in the City Hall.  The following members were present: Rice, Olson, Swenson, Barron and Stenquist   Olson moved to approve the minutes of the December 14, 2011 regular meeting, second by Barron and carried.   A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.   The council reviewed the January 2012 Bills to be paid. Stenquist moved to approve the bills for payment, second by Barron and carried.  An abstract of bills will be posted with the minutes and are available upon request to the clerk.   Ron Jasmer, with Widseth, Smith & Nolting, met with the council to review the final draft of the Community Center design.  The council reviewed the design and alternate items that will be bid as a separate line item in bidding process order for the council to have the ability to limit the cost of the project. Olson moved to approve the design as presented for state review with the alternate options, second by Swenson and carried.  Jasmer will send the design to the various state departments for plan review and approval.   Council reviewed the proposed 2012 rates and fees schedule.  Stenquist moved to adopt the 2012 rates and fees schedule, seconded by Barron and carried.  The following is the complete 2012 rates and fees schedule: 2012 RATES, FEES & APPOINTMENTS BUILDING RENTAL:City Hall rent: Meetings, receptions, etc. $10, kitchen use additional $10 (exceptions are Senior Citizens, Lions Club, Royal Neighbors and other nonprofit organizations.  Centennial Hall rent:  Closed Dec-March except by special permit from council; Meetings $10; kitchen use additional $10; heat use additional $25 Dances, receptions & events charging admission $25; kitchen use additional $10; heat use additional $25 –  REFUNDABLE DEPOSIT OF $75 for dances, etc. (exceptions to these charges are the same as for the new city hall)         NOTE:  Users of the above facilities are responsible for all damages to the premises during their use and the facility must be arranged and cleaned after use.  The deposit will be refunded if Centennial Hall is found acceptable after use. ALL RENTAL FEES & DEPOSITS MUST BE PAID BEFORE USE OF EITHER HALL   Council has pre-approved all requests for current year temporary liquor licenses by resolution for liquor store events at the Centennial Hall.   Camping fees:      Daily-Non electric         8.00 Electric      14.00                                    Weekly-Non electric    48.00               Electric     75.00                                 Monthly-Non electric 135.00              Electric   200.00 Permits:Peddlers daily                                  35.00                 Beer        3.2 daily                          20.00                 Restaurant 3.2 Beer & Wine On-Sale Annual       175.00-effective 2012                 Off sale  3.2 Annual                                                     175.00–effective 2012                 Off Sale Intoxicating Liquor-set by statute      240.00-restricted to 1 licensee in the city limits On Sale Intoxicating Liquor                             1760.00-restricted to 1 licensee in the city limits                  Acting Mayor if Mayor absent, Mike Olson Fire Chief     Terry Kukowski              250.00 yearly Fire Relief Assoc. Annual Meeting 3rd Wednesday of each March 8:00 PM at the Lancaster Fire Hall Official Newspaper:  Kittson County Enterprise Official Depositories:  United Valley Bank, Prime Security Bank & American Federal Bank   Clerk has approval effective each January 1 with the passing of the rates & fees schedule to pay any bills necessary to avoid late payments, receive discounts &  meet payroll and all payroll expenses.   Responsibility areas:  City buildings – Mary Barron                        City Services, City Employees & Equip –Leland Swenson                        City Infrastructure-Gary Rice                                        Liquor Store – John Stenquist                                           Park/Recreation – Michael Olson Board Appointments: Lancaster EDA-Gary Rice & John Stenquist                                        Kittson Co. Affordable Housing-Gary Rice   Council PerDiems   (this includes committees and other classes/meetings attended)                 Mayor – $70 per mtg.                 Council – $50 per mtg.                 Mileage – current IRS mileage rate   Clean Recycling Bin $40/month & $7.25/hr for downtown garbage can cleaning-increased 7/1/10 Clerk $105/month for use of  clerk’s office, heat, electricity,phone & DSL Equipment rates:  Payloader $125/hr.; John Deere Tractor & Rotary Mower $100/hr & Ford Mower $100/hr.-Min. 1 hr. Insurance issues:  The city does NOT waive the monetary limits on municipal tort liability established by MN Statute 466.04.   Effective 1/1/11 Water:  Minimum 6000 gallons and less $42.00/qtr; $5.90/each 1000 gallons above minimum. Sewer:  Min 6000 gal. & less $36.00, $3.40/each 1000 gallon of water used between 7000-50,000 gal. $3.00/each 1000 gallons of water used between 51,000-100,000 gallons; $2.60/each 1000 gallons of water used starting at 101,000 gallons. INDUSTRIAL PARK SPECIAL SEWER RATE (water usage exceeds 36k) sewer rate is 5.90/1000 on all usage above 36k Bulk Water rates $8.00/1000 Gallon-minimum of 2000 Gal/$16.00  --  Water Hookup/New account fee $35. Insufficient Funds Check charges are $35.00/check and will be added to the customer’s water/sewer account Interest rate on overdue accounts 10% per annum.   Special Assessments: eff. 1/1/10: New Water Hookups $4,000.00, 20 yr. assessment with 5% interest per year & Effective 1/1/10 new Sewer Hookups $4,000.00, 20 yr. assessment with 5% interest per year. All Extensions will be reviewed by the council , and may at the councils discretion be charged higher Water & Sewer hookup fees.                 NOTE:  North Kittson Rural Water Special Assessments as applied to other city hookups also apply.   Clerk reported that North Kittson Rural water is increasing their rates to $2.20/1000 gallons of water.   Sebenaler requests that Zondagh be allowed to attend the MN Rural Water-wastewater training in March to prepare for his wastewater license test.  Barron moved to allow Zondagh to attend the training and pay the associated costs, second by Stenquist and carried.   The clerk prepared the MN Rural Water Interim financing Application for the Community Center Project in the amount of $415,000.00.  Barron moved to submit the application and allow the clerk and mayor to execute all related documents, second by Olson and carried.   Clerk reported that the Community Center Savings account balance is $28,538.66 as December 31, 2011.  Mayor set a community center work group meeting for January 18, 2012 Noon at the city hall.   Council reviewed the December City and Liquor Store financial information, Liquor Store Daily sales and gambling reports.     Mayor reported that PodCo, Inc has requested that the city increase the amount of the subordinated loan in order for Podco to increase their operating loan from the United Valley Bank for increased material needs.  Olson moved to accept the subordination and allow the clerk and mayor to execute all documents, second by Swenson and carried.   Council Adjourned as there was no further council business.       Carol Johnson Clerk/Treasurer             Other links: Lancaster Riverside Golf Course | Lancaster Public School Home | Contacts | Meeting Notices | Minutes | Rates & Fees | Community Center | Events | Pictures Copyright © C Johnson-City of Lancaster all rights reserved