LANCASTER CITY COUNCIL PROCEEDINGS
The Lancaster City Council met for its Regular Meeting on Wednesday, March 14, 2018, at 7:00 p.m. in the City Hall Meeting Room. The following members were present: Olson, Hilman and Nordin. Jesse G. Peterson also was present. Bowlin was absent.
Clerk administered the Oath of Office with Jesse G. Peterson who will complete the term of Tom Sebenaler through December 2018. Peterson also received the Ethics Policy and completed the Disclosure of Financial Interest by a Public Official.
Zondagh, maintenance, met with the council to discuss various topics. He reported that in working on an estimate for a fire hydrant to be placed on the east side of US 59 by PodCo there are a number of hoops for the city to jump through with MN DOT in order for them to give the city specs for boring under US Highway 59. Olson will discuss the issues with PodCo and Hilman will talk to North Kittson Rural Water about the possibility of placing a hydrant on the west side of US Highway 59 by tapping into their 6 inch water main as the city line is less than 6 inches.
Zondagh requested that the council approve sludge control in the lagoon with method from Team Lab. The cost is estimated to not exceed $5,000 in the first year and should be lower than that in the following years. Nordin moved to contract with Team Lab for sludge control; second by Hilman and carried.
Fire Chief, Casey Faken and Assistant Chief, Tyler Swenson met with the council to request the purchase of 2 pagers cost not to exceed $1200 total with a 50% grant from Greater NW EMS. Hilman moved to purchase the pagers, second by Peterson and carried.
Faken requested that the council approve a quote from Gatheridge Electric of $1600 for electrical improvements at the fire hall. Council members also discussed extra electrical needs for charging stations. Nordin moved to accept the quote and also approve up to $400 for additional outlets, second by Hilman and carried.
Faken requested approval of a 5 year Fire Protection agreement with the MN DNR at a rate of $25,000 per year this is the same amount as the previous agreement. Hilman moved to accept the contract and allow the Mayor and Fire Chief to execute the agreement, second by Peterson and carried.
Council reviewed the 2018 Township fire contract schedule. Peterson move to allow the clerk to transfer the 2018 city allotment of $6890.11 from the General Fund to the Fire Fund, second by Nordin and carried.
Nordin moved to approve the Council minutes of the February 7, 2018 regular meeting second by Hilman and carried. A copy of the Minutes will be posted at the Lancaster City Hall and U.S. Post Office and available upon request to the clerk.
The council reviewed the March 2018 bills presented this night; any other bills that have been paid prior to this meeting to avoid late payments, receive discounts & meet payroll and all payroll expenses as approved in the 2018 Rates Fees & Appointments Schedule. Nordin moved to approve the bills, second by Bowlin and carried unanimously. An abstract of bills will be posted with the minutes and are available upon request to the clerk.
Council reviewed the 2018 Rates & Fees adopted in the January meeting. Due to the new council member Nordin moved to appoint Peterson to the Fire Department with Hilman; and appoint Olson to City Infrastructure, second by Peterson and carried.
Hilman moved to approve the North Red River MN Deer Hunters Association Application for Exempt Permit for a raffle on April 6th, second by Nordin and carried.
Lois Boroski requested to purchase the back lot and ½ to the south of her house in the Lancaster Addition as the other new homes in the Lancaster addition. Hilman moved to sell to Lois Boroski for $500.00 plus recording fees Lot 4 and the West ½ of Lot 5, Block 3 in the Lancaster Addition, second by Peterson and carried.
Nordin moved to sign the Authorization Application with Airborne Custom Spraying for the 2018 mosquito spraying, second by Hilman and carried.
Mayor, Olson set the 1st Quarter Inventory for March 25, 2018 at 1:00PM.
Council review the Attorney Opinion from George Hanson, City Attorney regarding the possible conflict of interest with Council Person, Jim Hilman, in that he is a carpentry contractor that would work for beneficiaries of the Rehabilitation Grant within the city. The City Attorney letter states that Hilman must bid by sealed bid with the outside grant administrator, Wynne Consulting and then can meet the exceptions regarding conflict of interest as provided by law. Peterson moved to adopt Resolution 2018-2 stating that city attorney has reviewed the matters pertaining to a potential conflict of interest and that the council approves of the opinion and the city should request that a conflict of interest waiver request be prepared and forwarded to Minnesota Department of Employment and Economic Development, second by Nordin. Voting in favor: Peterson, Olson and Nordin. Abstaining-Hilman.
Council reviewed the Attorney Opinion from George Hanson, City Attorney regarding the possible conflict of interest with Lancaster Lumber, Inc receiving Rehabilitation Grant (SCDP) funds for facility improvements as Council Person, Luke Nordin, is shareholder in the corporation. The City Attorney letter states that Nordin as a minority shareholder and that Nordin can meet the exceptions regarding conflict of interest as provided by law. Peterson moved to adopt Resolution 2018-3 stating that city attorney has reviewed the matters pertaining to a potential conflict of interest and that the council approves of the opinion and the city should request that a conflict of interest waiver request be prepared and forwarded to Minnesota Department of Employment and Economic Development, second by Hilman. Voting in favor: Peterson, Olson and Hilman. Abstaining-Nordin.
Council discussed hiring Megan Przekwas to take care of the Downtown Gazebo park and downtown flowers for an annual salary of $1500.00/year. Hilman moved to hire Przekwas, second by Peterson and carried.
Council discussed the Highway 59 Campground Park Attendant position and job duties. Nordin moved to set an annual salary of $2000/year (May 1st to September 30) to clean shower house; pit toilet; pickup garbage and collect camper fees, second by Peterson and carried.
Council reviewed the February financials.
Council discussed possibly paving the 1 block of 3rd Street from Central Avenue to Minnesota Avenue. The council discussed that this summer might be a good time to get cost efficient quote as the County will have a paving crew in Lancaster. Olson will contact paving companies for quotes.
Clerk presented the final Audit correspondence with the city representations and also a letter stating that no legal action was pending on 12/31/2017 for the council review and approval. Nordin moved to accept the letters as presented and allow the Mayor and Clerk to sign all documentation to complete the 2017 audit, second by Peterson and carried.
As there was no further business the council adjourned.
Carol Johnson, Clerk/Treasurer Approved: Mike Olson, Mayor
Approval Date: 4/19/2018
Other links: Lancaster Riverside Golf Course | Lancaster Public School